Tag: evernote

• Going paperless

  Last week I picked up an Epson document scanner with the hope of going paperless in my home office. I know I’m late to this party, but just hadn’t gotten around to researching and selecting the right machine. Manually filing papers is passé, time consuming, and impractical in smaller living spaces.

  Let me tell you: I am so impressed by how quickly I was able to clear off my desk and throw everything directly into Google Drive and Evernote. Now I have an empty desk and I can access any of these files from my phone. Decluttering is a great feeling.

  I am sure that many of you are already doing this, but if you aren’t, consider investing in a quality scanner with a good automatic document feeder that does double sided scans. If the process is quick and painless, you’ll be more likely to do it on a regular basis. That was my rationale at least.

  One of the things I like about living in a smaller space is that it forces you to live more minimally, which is something I am constantly aspiring to do. For me, going paperless is a step in that direction.

  2017.01.09

• Lists, disciplines, and AI

  I have a bit of an obsession with my calendar, lists, and goals. On the home screen of my phone I have Wunderlist, Evernote, Google Drive, and 2 calendar apps (more on that in a second).

  This obsession is probably one of the reasons I write this blog. I like writing, drawing, and documenting things. It helps me sort through my thoughts. I have everything from a list of cities I want to visit to a list of billion dollar business ideas (yes it’s really called that).

  But the other reason I like to keep lists is because – as I said in this post – I’m trying to be cognizant about overcommitment. And when I write things down, it serves as a reminder of what I’m doing and what I’m allowed to focus on.

  One of the ways I do that is through repeatable goals (or disciplines). These are non-negotiable things that I’ve committed myself to and that I just have to grind out – such as writing on this blog every day. I can tell you that some blog posts come out a lot easier than others. But I’m a firm believer that there are few substitutes for just showing up every day and putting in the work.

  On that note, let me tell you why I have 2 calendar apps on my phone. I’ve been testing out the latest version of Google Calendar because of a new feature they rolled out this month called Goals.

  What it does is automatically schedule repeatable goals. So for instance, you could tell it that you want to work out 3 times a week for 1.5 hours each time and that you prefer to work out in the evenings. It will then go and find 3 times for you to do it every week for all of eternity. 

  If a conflict arises, that’s no problem. As soon as you enter another appointment, the app will automatically reshuffle your calendar goals to make sure that you still get your 3 workouts in. It’ll even learn your preferences as you make changes to these appointments over time. 

  So far I’ve been finding this feature really useful. I used to do this for myself manually, but now I have a computer that does it for me. Even better.

  It’s also a glimpse into the future that Sundar Pichai, CEO of Google, was talking about on a recent earnings call:

  “We’ve been investing in machine learning and AI [artificial intelligence] for years, but I think we’re at an exceptionally interesting tipping point where these technologies are really taking off,” he said. “That is very, very applicable to businesses as well. So thoughtfully doing that externally we view as a big differentiator we have over others.”
  

  “In the long run, I think we will evolve in computing from a mobile-first to an AI-first world,” Pichai said in closing. “And I do think we’re at the forefront of developments.”

  For the past 5 years, it’s been all about mobile. But now much of the tech community – including the CEO of a pretty big company – is saying that artificial intelligence is next. What do you think this will mean for cities?

  2016.04.26

• Living minimally

  

  “The wisdom of life consists in the elimination of non-essentials.”
  – Lin Yutang
  

  Yesterday I posted the above photo on social media with the caption: 

  “This year I decided to go ALL OUT for Halloween.” 

  A friend then responded and said: 

  “A minimalist does Halloween. Love it.”

  I’ve been called a minimalist many times before. And it is certainly something that I think about. Oftentimes I feel like life is a constant battle against physical and mental clutter. But that the more you can rid yourself of that clutter, the happier and freer you will feel.

  It’s why I scan most of my paperwork into Evernote and then throw out the hard copies. It’s why I tend to wear a lot of white dress shirts and black t-shirts – it keeps life simple and reduces decision making. And it’s one of the reasons I’m so attracted to laneway houses and small spaces. I don’t think most of us need as much home as we think we do.

  If this is something that also interests you, I recommend checking out a blog called The Minimalists. I just recently subscribed to them.

  2015.11.01

• Why New Year’s resolutions suck

  It’s nearly 2014. And I suspect many of you are about to begin pursuing your New Year’s resolutions (or are at least contemplating the idea). Unfortunately, I’m here to deliver some bad news: they don’t work. Statistically, the odds are against you. In fact, a 2007 survey done in the UK found that 88% of all resolutions end in failure!

  So why do we keep making them? Well, old habits die hard.

  But to be perfectly honest with you, I’ve never been a fan of New Year’s resolutions. They strike me as silly. If I smoked (which I don’t), why would I wait until the New Year to “quit”? Because I don’t really want to quit and this prolongs it. It’s a form of procrastination.

  If you really want to do something, do it right now—whether it’s May or October. It’s that simple. And if you’re not willing to do it right now, then, to be honest, you probably don’t want it that bad. And if you wait until the New Year, you’ll almost certainly fail.

  But I will say that I do enjoy and believe in goal setting. I keep lots of lists (using apps like Clear and Evernote). In particular, I like to actively manage two sets of goals. I call them “My Progressive Goals” and “My Disciplines.”

  Progressive goals are things, like the name suggests, that grow and evolve over time. For example, completing my MBA, ahead of schedule, was one of my progressive goals for 2013. Check.

  My Disciplines, on the other hand, are activities that in and of themselves don’t change. They’re just things I’ve committed to doing and I use the list as both a reminder and as a way of ensuring I don’t take on too much (which I have a tendency of doing).

  These are things like blogging here everyday, going to the gym regularly, and doing one big snowboard trip with the guys from Penn every year. I’ll still set progressive goals within each discipline, but the disciplines themselves stay the same. They are, after all, disciplines.

  So as much as I scoff at New Year’s resolutions, I have been tuning up my goals and disciplines for 2014. Blogging became a big part of my life in 2013 and I look forward to getting better at it in the New Year. Thanks for reading Architect This City. Don’t forget to subscribe to my newsletter.

  Onwards my friends!

  2013.12.31